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Sample Board Meeting Minutes

 

 THE BEST COMMUNITY ASSOCIATION, INC.

BOARD MEETING – NOVEMBER 1, 2025

Meeting called to order at 6:00 p.m. at The Best Clubhouse meeting room. Quorum established.

ATTENDEES:
Moe Homeowner, President; Will B. There, Secretary; Elvis Green, Vice President; Lotta Money, Treasurer; Mindy Waitsman (Moore & Reese, LLC), Association Attorney; Doug Smith, Managing Agent

ABSENT:
Dapper Dan, member, excused.

APPROVAL OF MINUTES:
Motion: Approve Minutes from October 1, 2025 Board meeting, as corrected.
Vote: Unanimous approval.
Resolved: The minutes of the October 1, 2025 meeting are approved as corrected and entered into the Association records.

REPORTS:
Treasurer’s report given by Lotta Money. Management report given by Doug Smith. Written reports presented and maintained in Association records. Collections report given by attorney Waitsman.

BUSINESS:
Motion: Hire XYZ Landscaping to plant azaleas at the clubhouse for a price of $1,500.00.
Vote: Motion Disapproved – One in Favor, two opposed, one abstaining.

Motion: Have Doug Smith contact Moore & Reese, LLC to amend The Best Declaration to restrict leasing in the community.
Vote: Motion Approved Unanimously.
Resolved: That the Association contact Moore & Reese, LLC to amend The Best Declaration to restrict leasing in the community.

Motion: Accept ABC Pool Company’s written proposal (maintained in the Association’s records) to maintain the Association pool and to provide lifeguard services, subject to the Association attorney’s review of the contract.
Vote: Motion Approved – Three in favor, one opposed. Discussion of recognition that ABC was the highest bidder, but the consensus is that a good history with ABC justifies renewing with ABC.
Resolved: That the Association accept ABC Pool Company’s written proposal to maintain the Association pool and to provide lifeguard services in accordance with the terms of the proposed contract, subject to the Association
attorney’s review of contract.

Meeting adjourned at 7:10
 
 
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